FAQs

One may request a: (1) Contract or Grant Contract; (2) Records Request; (3) Board Agenda Items; (4) General Requests (i.e., MAPP, Legal Question, Litigation, and Administrative Matter).

The request is to create a legal contract after review and approval. The following internal stakeholders may include Office of Information Technology, Office of Provost, Office of Research, Office of General Counsel, Procurement Department, Office of Institutional Compliance, Office of CFO, Finance Department, and Designated Signatory Authority.

A grant request is a request for the creation, review, and/or approval of legal documentation, including contracts, as part of a grant.

If you receive a request for public records, you will forward such a request to the Office of General Counsel for processing.

This request is to present an agenda item to the Board of Regents for approval or information. For a contract that needs board approval, one must submit two (2) separate requests – (1) Contract, and (2) Board Agenda Item. While they are separate requests, the Legal Management System will link the two requests with unique identifiers.

A general request may be used for the following:

• Legal Question (Formal Legal Opinion) – A request to the Office of General Counsel for a formal legal opinion on a matter. Please note that a request is subject to the approval of the Office of General Counsel.
• MAPPs (Manual of Policies & Procedures) – A request to create or modify an existing MAPP.
• Lawsuit/Administrative Matter – Submission of legal documents given as a part of a lawsuit or administrative matter to obtain legal representation from Office of General Counsel.

A request may be submitted by any University personnel with authorization to access the Legal Management System.

Information on how to submit a request, check the status of a pending request, and how requests are processed can be found under Instructional Guides (User Manual, Fulfiller Manual, and training videos.

The type of information is found in the Compliance Coversheet. The online intake form will seek those types of information. You may also upload a contract form to accompany the submission. However, completion of a separate Compliance Coversheet is no longer required or accepted.

Yes. However, you must contact the Office of General Counsel to speak to the attorney assigned to your matter. The assigned attorney will assist you to make the necessary changes or modifications.

Generally, No. Contract requests are required to be submitted at least 30 days prior to the contract’s commencement date. However, exceptions may be granted by request at the discretion of the Office of General Counsel.